Personal Health Record System Functional Model, Release 2
0.1.0 - CI Build

Personal Health Record System Functional Model, Release 2 - Local Development build (v0.1.0) built by the FHIR (HL7® FHIR® Standard) Build Tools. See the Directory of published versions

## : RI.1.2.2 Manage Record Entries for Legal Hold (Function) - XML Representation

Active as of 2024-01-31

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    <Requirements xmlns="http://hl7.org/fhir">
      <id value="PHRSFMR2-RI.1.2.2"/>
      <meta>
        <profile value="http://hl7.org/ehrs/StructureDefinition/FMFunction"/>
      </meta>
      <text>
        <status value="extensions"/>
        <div xmlns="http://www.w3.org/1999/xhtml">
        <table id="statements" class="grid dict">

            <tr>
                <td style="padding-left: 4px;">

                    <span>RI.1.2.2#01</span>

                </td>
                <td style="padding-left: 4px;">

                    <span>SHALL</span>

                </td>
                <td style="padding-left: 4px;" class="requirement">

                    <span><div><p>The system SHALL conform to function [[RI.1.1.23]] (Place Record Entries on Legal Hold).</p>
    </div></span>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">

                    <span>RI.1.2.2#02</span>

                </td>
                <td style="padding-left: 4px;">

                    <span>SHALL</span>

                </td>
                <td style="padding-left: 4px;" class="requirement">

                    <span><div><p>The system SHALL conform to function [[RI.1.1.24]] (Release Record Entries from Legal Hold).</p>
    </div></span>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">

                    <span>RI.1.2.2#03</span>

                </td>
                <td style="padding-left: 4px;">

                    <span>SHALL</span>

                </td>
                <td style="padding-left: 4px;" class="requirement">

                    <span><div><p>The system SHALL provide the ability to control access to data/records during legal hold, preventing un-auditable alteration or unauthorized use for preservation purposes.</p>
    </div></span>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">

                    <span>RI.1.2.2#04</span>

                </td>
                <td style="padding-left: 4px;">

                    <span>SHALL</span>

                </td>
                <td style="padding-left: 4px;" class="requirement">

                    <span><div><p>The system SHALL provide the ability to maintain records beyond normal retention period according to scope of practice, organizational policy, and/or jurisdictional law.</p>
    </div></span>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">

                    <span>RI.1.2.2#05</span>

                </td>
                <td style="padding-left: 4px;">

                    <span>SHOULD</span>

                </td>
                <td style="padding-left: 4px;" class="requirement">

                    <span><div><p>The system SHOULD provide the ability to capture the reason for preserving records beyond the normal retention period.</p>
    </div></span>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">

                    <span>RI.1.2.2#06</span>

                </td>
                <td style="padding-left: 4px;">

                    <span>SHOULD</span>

                </td>
                <td style="padding-left: 4px;" class="requirement">

                    <span><div><p>The system SHOULD provide the ability to render a legal hold notice identifying who to contact for questions when a user attempts to alter a record on legal hold.</p>
    </div></span>

                </td>
            </tr>

            <tr>
                <td style="padding-left: 4px;">

                    <span>RI.1.2.2#07</span>

                </td>
                <td style="padding-left: 4px;">

                    <span>MAY</span>

                </td>
                <td style="padding-left: 4px;" class="requirement">

                    <span><div><p>The system MAY provide the ability to render Record Entry content preserved for a legal hold by type, class or encounter (e.g., medical Record Entry or report, e-mail, metadata, etc.), conforming to function [[RI.1.1.13]] (Extract Record Entry Content).</p>
    </div></span>

                </td>
            </tr>

        </table>
    </div>
      </text>
      <url value="http://hl7.org/ehrs/Requirements/PHRSFMR2-RI.1.2.2"/>
      <version value="0.1.0"/>
      <name value="RI_1_2_2_Manage_Record_Entries_for_Legal_Hold"/>
      <title value="RI.1.2.2 Manage Record Entries for Legal Hold (Function)"/>
      <status value="active"/>
      <date value="2024-01-31T14:45:34+00:00"/>
      <publisher value="EHR WG"/>
      <contact>
        <telecom>
          <system value="url"/>
          <value value="http://www.hl7.org/Special/committees/ehr"/>
        </telecom>
      </contact>
      <description
                   value="Occurs when a set of Record Entries is designated to be held for legal purposes or proceedings.
    - Ensures preservation of a set of Record Entries for a designated time, held without alteration."/>
      <statement>
        <key value="PHRSFMR2-RI.1.2.2-01"/>
        <label value="RI.1.2.2#01"/>
        <conformance value="SHALL"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHALL conform to function [[RI.1.1.23]] (Place Record Entries on Legal Hold)."/>
      </statement>
      <statement>
        <key value="PHRSFMR2-RI.1.2.2-02"/>
        <label value="RI.1.2.2#02"/>
        <conformance value="SHALL"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHALL conform to function [[RI.1.1.24]] (Release Record Entries from Legal Hold)."/>
      </statement>
      <statement>
        <key value="PHRSFMR2-RI.1.2.2-03"/>
        <label value="RI.1.2.2#03"/>
        <conformance value="SHALL"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHALL provide the ability to control access to data/records during legal hold, preventing un-auditable alteration or unauthorized use for preservation purposes."/>
      </statement>
      <statement>
        <key value="PHRSFMR2-RI.1.2.2-04"/>
        <label value="RI.1.2.2#04"/>
        <conformance value="SHALL"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHALL provide the ability to maintain records beyond normal retention period according to scope of practice, organizational policy, and/or jurisdictional law."/>
      </statement>
      <statement>
        <key value="PHRSFMR2-RI.1.2.2-05"/>
        <label value="RI.1.2.2#05"/>
        <conformance value="SHOULD"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHOULD provide the ability to capture the reason for preserving records beyond the normal retention period."/>
      </statement>
      <statement>
        <key value="PHRSFMR2-RI.1.2.2-06"/>
        <label value="RI.1.2.2#06"/>
        <conformance value="SHOULD"/>
        <conditionality value="false"/>
        <requirement
                     value="The system SHOULD provide the ability to render a legal hold notice identifying who to contact for questions when a user attempts to alter a record on legal hold."/>
      </statement>
      <statement>
        <key value="PHRSFMR2-RI.1.2.2-07"/>
        <label value="RI.1.2.2#07"/>
        <conformance value="MAY"/>
        <conditionality value="false"/>
        <requirement
                     value="The system MAY provide the ability to render Record Entry content preserved for a legal hold by type, class or encounter (e.g., medical Record Entry or report, e-mail, metadata, etc.), conforming to function [[RI.1.1.13]] (Extract Record Entry Content)."/>
      </statement>
    </Requirements>